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Police Records Technician Job Description: A Comprehensive Guide
Introduction:
Are you detail-oriented, organized, and fascinated by the inner workings of law enforcement? A career as a Police Records Technician might be the perfect fit. This comprehensive guide dives deep into the world of police records technicians, providing a detailed job description, outlining essential duties, necessary skills, and the path to landing this rewarding career. We'll cover everything from the day-to-day responsibilities to the required education and salary expectations, equipping you with the knowledge you need to determine if this career aligns with your ambitions.
I. Core Responsibilities of a Police Records Technician:
A Police Records Technician plays a crucial role in maintaining the integrity and accessibility of law enforcement records. Their work is the backbone of effective policing, ensuring accurate information is readily available to officers, investigators, and the public (where legally permissible). Key responsibilities typically include:
Data Entry and Management: This is the cornerstone of the role. Technicians meticulously input data from various sources – arrest reports, incident reports, traffic citations, evidence logs – into sophisticated computer systems. Accuracy is paramount, as errors can have serious legal and operational consequences. This involves adhering to strict departmental protocols and maintaining data integrity within complex databases.
Record Management and Retrieval: Beyond data entry, technicians are responsible for managing and retrieving records efficiently. This includes maintaining organized filing systems (both physical and digital), responding to requests for information from officers and other authorized personnel, and ensuring compliance with record retention policies and laws, like the Freedom of Information Act (FOIA) where applicable.
Report Generation and Analysis: Many departments utilize their records technicians to generate reports summarizing crime statistics, trends, and other relevant data. This involves using data analysis tools and software to produce accurate and insightful reports for law enforcement leadership and strategic planning. Proficiency in data analysis software can significantly enhance career prospects.
Evidence Management: In some agencies, records technicians may assist with the management of evidence. This could involve tracking evidence throughout the chain of custody, ensuring its proper storage and handling, and preparing it for court proceedings. This aspect often requires specialized training and adherence to strict protocols.
Maintaining Confidentiality and Security: Handling sensitive information is a critical aspect of this role. Technicians must uphold strict confidentiality protocols, protecting personal information and ensuring the security of sensitive law enforcement data from unauthorized access or breaches. This may involve following strict security protocols for access control and data encryption.
Liaison with Other Departments: Police records technicians often act as a point of contact for other departments within the police agency, as well as external agencies, such as courts, prosecutors' offices, and other government entities. Effective communication and interpersonal skills are crucial for this aspect of the job.
Maintaining and Updating Systems: As technology evolves, the systems used to manage police records also evolve. Technicians may be responsible for learning and implementing new software and hardware, updating databases, and ensuring the smooth operation of the systems they use daily.
II. Necessary Skills and Qualifications for a Police Records Technician:
Success in this role demands a blend of technical and interpersonal skills. Essential qualifications often include:
High School Diploma or GED: This is usually the minimum educational requirement. However, an Associate's Degree in Criminal Justice or a related field can significantly enhance job prospects and starting salary.
Proficiency in Computer Software: Exceptional typing skills, knowledge of database management systems (DBMS), and experience with word processing and spreadsheet software (like Microsoft Office Suite) are essential. Familiarity with specialized law enforcement software is a significant advantage.
Data Entry Skills: Accuracy and speed in data entry are crucial. Technicians must be able to enter information accurately and efficiently, minimizing errors and ensuring data integrity.
Attention to Detail: Meticulous attention to detail is paramount. Accuracy in data entry and record-keeping is critical for the smooth functioning of the entire department and the judicial system.
Organizational Skills: The ability to organize and prioritize tasks, manage multiple projects simultaneously, and meet deadlines under pressure are vital skills.
Communication Skills: Effective communication skills are needed for interacting with colleagues, superiors, and external agencies. Clarity and professionalism are essential in all interactions.
Problem-Solving Skills: Troubleshooting system issues and resolving data discrepancies requires analytical and problem-solving skills.
Ability to Maintain Confidentiality: The ability to handle sensitive information responsibly and maintain confidentiality is of utmost importance.
III. Career Path and Salary Expectations:
The salary for a Police Records Technician varies depending on location, experience, and the size of the law enforcement agency. Entry-level positions generally offer competitive starting salaries, with opportunities for advancement based on experience and skill development.
Potential career progression may include promotions to senior technician roles, supervisory positions, or even specialized roles within the records department, such as evidence management specialist or records analyst. Continuing education and specialized training can significantly enhance career prospects and earning potential.
IV. How to Apply for a Police Records Technician Position:
Applying for this role typically involves submitting a comprehensive application, including a resume and cover letter highlighting relevant skills and experience. Many agencies conduct background checks and may require passing a typing test to assess data entry skills. Networking within law enforcement circles can also be beneficial.
V. Conclusion:
A career as a Police Records Technician offers a rewarding opportunity to contribute to public safety while developing valuable technical and administrative skills. The role is demanding but offers stability, a clear career path, and the satisfaction of knowing your work directly supports law enforcement efforts. By understanding the job description, required skills, and career progression opportunities, you can confidently assess if this path aligns with your aspirations.
Article Outline:
Introduction: Hooking the reader and providing an overview.
Chapter 1: Core Responsibilities: Detailing the day-to-day tasks.
Chapter 2: Skills and Qualifications: Highlighting necessary competencies.
Chapter 3: Career Path and Salary: Exploring advancement opportunities and compensation.
Chapter 4: Application Process: Guiding applicants through the steps.
Conclusion: Summarizing key takeaways and encouraging further exploration.
FAQs: Answering common questions about the role.
Related Articles: Suggesting further reading.
(The above sections have already been written and expanded upon in the main article.)
Nine Unique FAQs:
1. Q: Do I need a college degree to become a Police Records Technician? A: While not always required, an associate's degree can significantly improve your chances and starting salary.
2. Q: What software programs should I be familiar with? A: Database management systems (DBMS), word processing software (like Microsoft Word), spreadsheet software (like Excel), and specialized law enforcement software are beneficial.
3. Q: How much does a Police Records Technician typically earn? A: Salaries vary widely by location and experience, but research within your target area will give a clearer picture.
4. Q: What is the typical work environment like? A: Usually an office setting, often requiring long periods of sitting and working on computers.
5. Q: Are there opportunities for advancement within the field? A: Yes, promotions to senior roles, supervisory positions, or specialized areas are possible.
6. Q: What kind of background check should I expect? A: Thorough background checks are standard, including criminal history and credit checks.
7. Q: Is this a stressful job? A: While generally not as high-stress as patrol work, maintaining accuracy and meeting deadlines can be demanding.
8. Q: What are the hours like for a Police Records Technician? A: Standard business hours are common, but overtime may be required depending on the agency’s needs.
9. Q: What are the long-term career prospects in this field? A: The field is stable and offers opportunities for growth within law enforcement agencies or related fields.
Nine Related Articles:
1. Becoming a Police Officer: A Step-by-Step Guide: Covers the path to becoming a sworn officer.
2. Criminal Justice Careers: Exploring Diverse Options: Explores various roles within the criminal justice system.
3. Data Entry Jobs: High-Demand Careers: Discusses various data entry roles and their requirements.
4. How to Improve Your Typing Speed and Accuracy: Focuses on essential skills for data entry positions.
5. Understanding the Freedom of Information Act (FOIA): Explains the legal framework impacting record access.
6. Database Management for Beginners: Introduces database concepts for aspiring technicians.
7. Top 10 Skills for Administrative Professionals: Highlights transferable skills applicable to this role.
8. Government Jobs: Finding Opportunities in Public Service: Explains how to find government employment.
9. Salary Guide for Law Enforcement Professionals: Provides salary ranges for various law enforcement roles.
police records technician job description: Careers in Criminal Justice Coy H. Johnston, 2018-01-17 Careers in Criminal Justice, Second Edition prepares you to plan, pursue, and realize your career goals—from conception through the hiring process. Coy H. Johnston’s contemporary approach emphasizes self-reflection and pragmatism in the pursuit of self-fulfillment and professionalism. With coverage of over forty careers in policing, courts, corrections, and victim services, you receive a comprehensive overview of the most popular and growing careers in the field. Self-assessment tools enhance your self-awareness and steer you toward realistic and suitable careers in criminal justice. This easy-to-read guide is organized to prepare and encourage growth throughout your career. New to the Second Edition: A new chapter titled “Volunteering and Internship” (Chapter 9) guides you through the important process of early involvement in the field to create a more enticing resume. Three new “Guest Speaker” profiles offer you new perspectives and practical advice on a variety of careers and geographical areas. New career assessment tools are included to help you evaluate your compatibility with various careers in the criminal justice field. Expanded information about critical areas such as private prisons, careers in the judiciary, and resume building ensures that you are receiving a balanced introduction to criminal justice careers. |
police records technician job description: Careers in Law Enforcement Coy H. Johnston, 2016-02-03 Careers in Law Enforcement is a valuable resource for students considering a career in the criminal justice field, specifically in policing. Written in a concise and conversational tone, author Coy H. Johnston includes three main sections: planning a realistic path, selecting an appropriate career path in law enforcement, and preparing for the hiring process. The first chapter offers students a unique opportunity to take a personality/career test to help them discover the types of jobs that might be a good fit. Consequently, students will set sensible goals at the beginning of their degree program and seek appropriate internships and volunteer opportunities. This text is a helpful resource students will be able to peruse repeatedly when they are ready to start the process of applying for jobs within law enforcement. |
police records technician job description: Occupational Outlook Handbook , 2000 |
police records technician job description: Health Technologists and Technicians , 1992 |
police records technician job description: Police Telecommunication Systems IIT Research Institute, 1971 |
police records technician job description: Bulletin of the United States Bureau of Labor Statistics , 1913 |
police records technician job description: Project Reports of the National Institute of Law Enforcement and Criminal Justice , 1971 |
police records technician job description: ICR-(series) 71-3. A Look at Criminal Justice Research United States. Department of Justice, 1971 |
police records technician job description: Wizard of Work Richard Gaither, 2012-12-19 Nearly a million job hunters have used premier trainer Dick Gaither's self-directed job-search material, which is available in book form for the first time. Dick's simple, straightforward approach, combined with his series of proven, power-packed exercises and text, will put the job seeker on the right track from the very first page. Geared especially to entry-level or skilled-labor sorts, this is a workbook, a sourcebook, an idea book, and a practical guide based on a gifted trainer's fifteen years of experience helping thousands of people in every walk of life to find the kind of job they want and to find it quickly. |
police records technician job description: Congressional Record United States. Congress, 1971 The Congressional Record is the official record of the proceedings and debates of the United States Congress. It is published daily when Congress is in session. The Congressional Record began publication in 1873. Debates for sessions prior to 1873 are recorded in The Debates and Proceedings in the Congress of the United States (1789-1824), the Register of Debates in Congress (1824-1837), and the Congressional Globe (1833-1873) |
police records technician job description: Occupational Outlook Handbook U. S. Department of Labor, Bureau of Statistics Staff, United States. Bureau of Labor Statistics, 2000-02 |
police records technician job description: The Complete Idiot's Guide to Discovering Your Perfect Career Rene Carew, 2005 Explains how to trade in an unsatisfactory job for a fulfilling career by providing a series of self-assessment tests designed to answer key questions about one's talents, values, interests, personality, and goals, as well as helpful advice on how to make a smooth career transition and how to land the perfect job opportunity. Original. |
police records technician job description: The College Administrator and the Courts , 1988 |
police records technician job description: Resources in Education , 1975 |
police records technician job description: Emergency Dispatcher Valerie L. Haynes, 2001 Two full-length model exams and coverage of the job interview process with all-important personality evaluation. |
police records technician job description: Real-resumes for Police, Law Enforcement & Security Jobs-- Anne McKinney, 2002 Title shows resumes and cover letters of people who wish to enter the police, law enforcement, and security fields. The most effective job hunting strategies are revealed, and there is also a section which discusses how to transfer police, law enforcement, and security skills into other industries. There are more than 100 real resumes and cover letters shown as examples, and the purpose of the book is to give models or examples for people to use in creating their own resumes and cover letters designed to obtain employment in security, police, or law enforcement. Resumes shown include those of fireman, policemen, police chief, corrections officer, detective, deputy sheriff, police captain, security guard, personal protection specialist, and many others. |
police records technician job description: Introduction to Kinesiology Shirl J. Hoffman, Duane V. Knudson, 2018-10-30 Introduction to Kinesiology: Studying Physical Activity, Fifth Edition With Web Study Guide, gives students a complete overview of the field of kinesiology and explores the common career paths, questions, and ideas that are part of this dynamic and expanding discipline. This engaging, four-color introductory text stimulates curiosity about the vast field of kinesiology, provides a foundation for students to build on through further study, and generates awareness of the long-standing and current issues that kinesiology professionals seek to understand and solve. Editors Shirl J. Hoffman and Duane V. Knudson have retained the book's strong framework and have used feedback from instructors to streamline and condense the text while adding new and updated content. The fifth edition features a completely revitalized web study guide that encourages students to apply classroom content to real-world activities and better prepare for exams. The web study guide integrates reading assignments with gradable activities so that instructors can better monitor student progress, test understanding of key concepts, and adjust classroom discussions and pace. Additional updates to this new fifth edition include the following: • Updates to data, research, and graphics to incorporate the most recent discoveries • An increased focus on public health, allied health, and nutrition and wellness to reflect changes in this dynamic and growing field • New Professional Issues in Kinesiology sidebars that look at the issues of equality, evidence-based practice, expertise, and overload as they relate to the field of kinesiology • New Kinesiology Colleagues sidebars that introduce role models who demonstrate professional life in kinesiology and its related fields The text features the three-section structure that has always been a strength of this leading introductory textbook. Part I examines the diversity of physical activity and kinesiology and summarizes the importance of knowledge gained through physical activity experiences. Part II delves into the seven major subdisciplines of kinesiology, with an overview of major historical events, research methods, professional work and application, and ideas for career advancement in each. Part III elaborates on professionalism and then examines five main areas for career opportunities. The extensive and revitalized instructor ancillaries include an instructor guide, a test package, chapter quizzes, a presentation package, and an image bank that includes most art and tables from the text. Introduction to Kinesiology provides basic and essential information for students embarking on their study of kinesiology, and this updated fifth edition prepares them for future courses and further study. |
police records technician job description: TOP 20 SKILLED-LABOR JOBS: Today's HOT Jobs! Life Skills & Career Lessons Genia Stemper, 2021-12-12 Learn about today's hottest jobs! These easy-to-use lessons feature the 20 fastest growing jobs in 2021 that do not need a high school diploma. These are jobs where training is primarily done on-the-job, at a trade school, or technical school. And best of all... these are relevant careers... RIGHT NOW! LIFE SKILLS LESSONS: Give students the information they need to make quality decisions about which job to choose! Students will even be exposed to jobs they might never have heard of or realized they might be good at! Comprehension questions follow each reading passage and challenge students to stay focused, improve their reading skills and learn more... TOPICS INCLUDE: What is the expected job growth in the next 10 years? What is the average salary? What kinds of skills are needed? What kind of training is required? What will I be expected to do? and more... TOP 20 JOBS INCLUDE: JOB 1 Wind Turbine Technician JOB 2 Solar Panel Installer JOB 3 Fitness Trainer JOB 4 Home Health Care Aide JOB 5 Animal Caretaker JOB 6 Massage Therapist JOB 7 Oil Derrick Operator JOB 8 Flight Attendant JOB 9 Cook JOB10 Phlebotomist JOB 11 Industrial Machinery Mechanic JOB 12 Medical Assistant JOB 13 Food Worker JOB 14 Delivery Truck Driver JOB 15 Aircraft Equipment Mechanic JOB 16 Medical Records Specialist JOB 17 Electrician JOB 18 Landscape Worker JOB 19 Firefighter JOB 20 Police Officer ********************************************************************************************************** THE TOP 20 JOBS SERIES: In the 21st century, technological innovations have produced many significant changes. The jobs we have, the kind of work we do and how we do it, has been considerably impacted. Some 20th century jobs are obsolete. Some 21st century jobs are completely new. This series was developed to give students relevant information they need to make decisions about which career to choose. Students will be exposed to cutting-edge jobs they might never have heard of or realized they might be good at. TOP 20 JOBS SERIES INCLUDES: Top 20 Skilled-Labor Jobs Top 20 Associate's Degree Jobs Top 20 Bachelor's Degree Jobs Top 20 Advanced Degree Jobs BASED ON 2021 DATA & CURRENT INFORMATION: The statistical information provided in this series such as average salary and job growth, is based on the U.S. Bureau of Labor Statistics data as of September 2021. These statistics are constantly changing. Job 1 in this book might be Job 4 in 2022. But we feel confident that all the jobs will stay relevant and be worth pursuing. Answer Key: Yes Page Count: 65 Interest Level: Gr. 8 - 12 Reading Level: Gr. 4 - 5 |
police records technician job description: MERC Labor Opinions Michigan Employment Relations Commission, 1983 |
police records technician job description: Police Psychology Into the 21st Century Martin I. Kurke, Ellen M. Scrivner, 2013-04-15 As we approach the 21st century, there is a discernable shift in policing, from an incident-driven perspective to a proactive problem solving stance often described as community policing. In this volume a panel of 21 psychologists examine the changing directions in policing and how such changes impact on psychological service delivery and operational support to law enforcement agencies. The book describes existing and emerging means of providing psychological support to the law enforcement community in response to police needs to accommodate new technology, community-oriented problem solving technology, crime prevention, and sensitivity to community social changes. Senior psychologists who are sworn officers, federal agents and civilian employees of federal, state and local law enforcement agencies comprise the team of chapter authors. Their perspectives encompass their collective experience in the trenches and in law enforcement management and administrative support roles. They discuss traditional applications of psychology to police selection, training and promotion processes, and in trauma stress management and evaluation of fitness for duty. Concerns related to police diversity and police family issues are also addressed, as are unique aspects of police stress management. Additional chapters are dedicated to establishing psychological service functions that currently are less familiar to police agencies than they are to other government and private sector service recipients. These chapters are devoted to police psychologists as human resource professionals, as human factors experts in accommodating to new technology and to new legal requirements, as organizational behavioral experts, and as strategic planners. This text is recommended reading for two groups: *police and public safety administators whose work takes them--or should take them--into contact with police psychologists; *practicing and would-be police psychologists concerned with the emerging trends in the application of psychology to police and other public safety programs. |
police records technician job description: Dictionary of Occupational Titles , 1977 Supplement to 3d ed. called Selected characteristics of occupations (physical demands, working conditions, training time) issued by Bureau of Employment Security. |
police records technician job description: Amendments to the National Traffic and Motor Vehicle Safety Act of 1966 United States. Congress. House. Committee on Interstate and Foreign Commerce. Subcommittee on Commerce and Finance, 1973 |
police records technician job description: Florida Public Employee Reporter , 1989 |
police records technician job description: Occupational Outlook Handbook U S Dept of Labor, 2000-02 For the past 50 years, the Occupational Outlook Handbook has been the most widely used and trusted source of occupational information -- anywhere! JIST's edition is a complete reprint of the original! |
police records technician job description: Dictionary of Occupational Titles United States Employment Service, 1977 |
police records technician job description: America's Top 300 Jobs U S Dept of Labor, 1998-04 Based on extensive market research from the U.S. Department of Labor, this classic job information resource offers easy-to-read descriptions regarding job skills, education requirements, advancement opportunities, and salary data. Also contains a special section on growth projections for the 500 largest jobs through the year 2005. |
police records technician job description: Ohio Public Employee Reporter , 1991 Includes information pertaining to the State Employment Relations Board of Ohio. |
police records technician job description: Jobs for which You Can Qualify If You're a High School Graduate United States. Bureau of Labor Statistics, 1979 |
police records technician job description: Jobs for which You Probably Will Need Some College Or Specialized Training United States. Bureau of Labor Statistics, 1979 |
police records technician job description: The Treatment Sarah Moorhead, 2023-08-31 An eye for an eye makes the whole world blind. ‘A wonderful novel. Big ideas wrapped in a plot that moves like a freight train’ Stuart Turton 'Compelling and complex, but still emotionally charged and devastating' Helen Fields 'A Clockwork Orange for the modern cohort. A terrifying near future imagined perfectly' Imran Mahmood The future of law enforcement has arrived, courtesy of private health contractor Janus Justice. Their ground-breaking ‘Offender Treatment Programme’ has been hailed as the most effective way of tackling crime yet. As offenders move through the four-tiered system, their needs are dealt with, each tier more drastic in its methods: Tier One: Low-risk crimes. Physical therapy encouraged Tier Two: Trauma and addiction. Emotional and psychological reasons for offending are examined Tier Three: Aversion therapy & moral punishment Tier Four: Siberia, where all hope is lost But Grace Gunnarsson, one of Janus’ most highly regarded rehabilitation psychiatrists, has uncovered a terrible flaw in the system, one that is allowing people to get away with murder... ‘A high-octane, spine-shivering thriller, in which neuropsychology, crime, ethics and justice are melded in a mind-stretching concoction’ Philippa East Praise for The Treatment 'My favourite kind of thriller: intriguing, intelligent and with a complex moral question at its core' Simon Lelic 'Tense and thought-provoking, The Treatment has a bold narrative that's startlingly relevant' Sarah Ward 'In The Treatment, Sarah Moorhead takes a stunningly original and frighteningly plausible premise of a twisted criminal justice system, and creates a page-turning thriller with characters readers will love and hate. Brilliantly done!' Guy Morpuss ‘Thoughtful and chilling, The Treatment offers a terrifying glimpse into a wholly believable dystopian future of crime and the justice system' Brian McGilloway 'A great plot, very nasty villains but more importantly tackles moral and societal issues you rarely see in crime fiction' Trevor Wood 'Intelligent futuristic thriller writing at its very best. The central idea is mind-blowing and the characters beautifully realised' Victoria Dowd 'Intense and unsettling, this Orwellian tale had me gripped to the very last page' Marion Todd |
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police records technician job description: The Enhanced Occupational Outlook Handbook , 2005 |
police records technician job description: Enhanced Occupational Outlook Handbook J. Michael Farr, 2005 This is the only reference book that combines the three most valuable and authoritative sources of occupational information: the 2004-2005 OOH job descriptions, plus related job descriptions from the O*NET and the dictionary of occupational titles (DOT) |
police records technician job description: The Encyclopedia of Careers and Vocational Guidance: Technicians' careers , 1990 |
police records technician job description: Death Row, Texas Michelle Lyons, 2018-11-27 “Tells the story of a traumatic life spent witnessing hundreds of people being executed in Texas’ most infamous prison.” —Daily Beast “I can’t remember his name or his crime. What I remember is the nothingness. No family members, no friends, no comfort. Maybe he didn’t want them to come, maybe they didn’t care, maybe he didn’t have any in the first place. It was just a prison official and two reporters, including me, looking through the glass at this man strapped fast to the gurney, needles in both arms, staring hard at the ceiling. When the warden stepped forward and asked if he wanted to make a last statement, the man barely shook his head, said nothing and started blinking. That’s when I saw it: a single tear at the corner of his right eye. A tear he desperately wanted to blink away, a tear he didn’t want us to see. It pooled there for a moment before running down his cheek. The warden gave his signal, the chemicals started flowing, the man coughed, sputtered and exhaled. A doctor entered the room, pronounced the man dead and pulled a sheet over his head.” —Michelle Lyons, from the Prologue Michelle Lyons witnessed nearly 300 executions at the Texas State penitentiary. This “haunting, dark and hard to put down” behind-the-scenes look at those final moments of life relates shocking true stories of the inmate, his/her family members, prison officials, the death-row chaplain and the victim’s loved ones—all of whom come together in the death chamber (Houston Chronicle). |
police records technician job description: Federal Register , 1976 |
police records technician job description: Fundamentals of Human Resource Management Mary Gowan, 2021-01-15 Fundamentals of Human Resource Management for Competitive Advantage delves into the essential principles and practices of human resource management with a focus on gaining a competitive edge in the modern business landscape. A wide variety of learning tools in each chapter keeps students engaged and helps them bridge the gap between theoretical concepts and real-world applications. |
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police records technician job description: Black Sand William J. Caunitz, 2016-01-12 A massacre at a Greek resort leads to an unlikely transatlantic partnership On a long overdue vacation, Maj. Andreas Vassos takes his family from Athens to a resort village on the Grecian coast, hoping for sun, surf, and a few days without worry. It’s just the holiday he needs—until the family goes to get a treat and the crowded café is raked with gunfire. Acting on instinct, Vassos grabs a pistol from a murdered cop and chases after the killers. He’s able to take one down, but the other escapes. The hunt is on. The deaths are tied to the search for a priceless Greek artifact. And finding the killers and saving the relic takes Vassos to New York City, where he forms a partnership with the NYPD’s Teddy Lucas, a Greek immigrant once known as Theodorous Loucopolous. They may not speak the same language, but cops are cops, and either of these men would lay down his life to save his brother in blue. |